FAQ 

What is the NIE?, and how do I obtain it?

What is and how do I obtain an individual health card?

Where should I go if I get sick or if I have an accident?

To whom and how should I communicate a change in the checking account into which the scholarship will be deposited?

What do I do if I receive a scholarship which is incompatible with that of the Association of Friends?

Do the scholarship recipients of the Association of Friends have to file a Navarran tax return?

What does it mean to be affiliated with Social Security, and how do I obtain an affiliation number?

Every person who will initiate a working activity which requires his or her inclusion in a modality of the Social Security System must request an affiliation number.

Affiliation has the following characteristics:

• It is obligatory for those persons included in the System for purposes of the rights and obligations in their modality of contribution.
• It is unique and general for all the Regimens of the System.
• It extends for the entire lifetime of the persons registered in the System.
• It is exclusive.

The General Treasury of Social Security will assign a Social Security Number to every citizen for their identification in their relations with the System. In addition, it will be assigned to those benefiting from pensions or other benefits of the System.

The Social Security Number has the following characteristics:

It is obligatory for every citizen, prior to applying for affiliation and membership in one or another regimen of Social Security.

• It is obligatory in the case of beneficiaries of pensions or other benefits of the system.
• It will be printed on a Social Security Card, which will also include member's first and last name(s) and National Identification Number (DNI).
• For those affiliated with the System, the Social Security Number will coincide with their affiliation number.

A Social Security Number can also be applied for by filing form TA.1 "Solicitud de Afiliación/Número de Seguridad Social", which can be obtained on the web: http://www.seg-social.es/.

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What is the NIE?, and how do I obtain it?

Those foreigners who may stay on Spanish territory, those with an administrative record as an alien and those who, due to their economic, professional or social interests, are related to Spain, must obtain a personal, unique and exclusive number: the NIE.

This number must be present on all of the documents which they are issued or submit for processing, as well as the endorsements stamped in their passports or analogous document. The number must be issued officially by the General Directorate of the Police, except in the case of those foreigners whose relationship with Spain is based on economic, professional or social interests; such foreigners  must apply  directly to the aforesaid General Directorate for the assignment of the NIE.

For the assignment of the NIE, in addition to having to justify that they are not in Spain in an irregular situation, the application must provide the following documents:

Application; the form can be downloaded from the website of the Ministry of the Interior.

Original passport and a photocopy of the same, correctly authorized and apostilled, and with a sworn translation if the language of the document is not Spanish.

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What is and how do I obtain an individual health card?

The individual health card is a personalized document that permits you to be uniquely identified as a user of the "Navarran Health Service", and which accredits your right to public health care.

Requirements: be a resident of the Autonomous Community of Navarra who is registered iin the National Social Security Institute (INSS) or the Treasury of Navarra, and have the right to public health care.

Application Process:

In the case of the cardholder: Photocopy of the DNI, photocopy of the Social Security Card (A1), which is obtained from the  INSS.

In the case of a beneficiary:  Photocopy of the DNI (if older than 14), photocopy of the Family Book (if not in possession of a DNI), and a photocopy of the beneficiaries certificate (P1).

Note: If the beneficiary is not included in the affiliated member's portfolio as such, the beneficiary must be added to the portfolio prior to his or her use of any public health services.  This must be done at an office of the INSS

Place of processing: The health care is applied for directly at your local health center.

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Where should I go if I fall sick or have an accident?

During the scholarship period:

If you have a common illness, visit your primary care physician at your assigned Health Center (Centro de Salud).

If you have a serious accident, either at work or in other circumstances, go to the closest medical center where you can receive urgent care.

If the accident is less serious: if it occurred at work, go to the  Mutua Asepeyo (see directions); if it occurred in other circumstances, go to your assigned Health Center.

In either case, the corresponding medical leave authorization must be sent as soon as possible to the Offices of the Association of Friends.

Every week, so long as the cause for medical leave persists, its renovation must be communicated to the Association of Friends via the confirmation form filled out by the physician who originally signed the medical leave authorization.

In order to resolve any question or doubt regarding this issue, you may call the offices of the Association.

During the contract period:

You may consult the section entitled "Asistencia Médica" of the  Human Resources Service of the University of Navarra.

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To whom and how do I communicate a change in the bank account in which I wish to receive my aid funds?

During the scholarship period (generally the first two years of doctoral studies) you must communicate  the change via an email sent to amigos@unav.es or by filling out the form  "Modification of Bank Account Information".

During the contract period you must communicate the change to the Human Resources Service via the form entitled  "Cambio de Cuenta Bancaria".

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What do I do if I receive financial aid which is incompatible with that of the Association of Friends?

You must communicate your new situation as soon as possible to the Association of Friends, and you must sign the official document for relinquishing the aid received from the Association.

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Must students who receive scholarships from the Assocation of Friends file a tax return?

The Association of Friends does not have the authority to advise its scholarship recipients in tax-related matters.  It can only indicate the nature of the scholarships which it gives out.

In this regard, it is considered that the scholarships are within the specifications of art. 7 h of Navarran Law 22/1998, of December 30, concerning the Tax on the Income of Physical Persons. Duriing the scholarship period (generally the first two years of reception of the Friends Scholarship) the financial aid is considered exempt income.  During the contract period (generally the fiinal two years of the Friends Scholarship) the scholarship payments received by the financial aid recipient are considered to be earnings from work.

In either case, for more information the Revenue Office (Hacienda) of Navarra publishes each spring on its web page an FAQ which responds to the questions asked by taxpayers.

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